LGOIMA Requests

Please find attached as much useful data as I have on hand.
Note: Council here at Manawatu does not have its own landfill. But has only a transfer station.
Types of waste excepting recycling types of waste are not broken down into categories. It all goes to landfill as general waste.
You should also note that Council does not process all district waste. Many of the big waste companies take their own waste back to Palmerston North for consolidation, then transport it to landfill or to a privately run waste transfer station.
Cleanfill is accepted at an old closed landfill but no tonnage figures are able to be provided since contractors tip without being measured. The site is not manned. Nor does it have a weighbridge or any type of recording devices.
On the positive side there is reasonable tonnage data on recycling items.

Please find attached a number of files containing the data as requested by you.
Most of the data relate back to the Manawatu District Plan. The District Plan can be viewed from:
https://www.mdc.govt.nz/Services/Planning/District-Plan?BestBetMatch=designations
The data include the following:
• Protected/Significant Trees - as per our District Plan Appendix 1D;
• Built Heritage sites:
o Heritage Places: Buildings and Objects with Heritage Value as per the District Plan Appendix 1 E;
o Historic Feilding Town Buildings as per the District Plan Schedule 4a.
• Contaminated Land sites: Hazardous Activities and Industries List (HAIL)
• Archaeological sites:
o Sites with Heritage Value as per the District Plan Appendix 1F;
• Waahi Tapu/taonga sites/Sites of significance to mana whenua;
We do not hold an extensive list of waahi tapu sites.
o Statutory Acknowledgements of the Crown have been made and more information and maps are available on the following links:
 https://www.mdc.govt.nz/files/assets/public/plans/district-plan/1-2_district_plan_cover.pdf
 https://www.mdc.govt.nz/files/assets/public/plans/district-plan/43_district_plan_schedule1.pdf
To assist you in identifying some of the sites and areas, I include 2 files (Iwi_Areas of Interest and Statutory Acknowledgement)
• Designated sites – As per Chapter 9 of the District Plan

See LG1853

1. There is the time of the operator of the collection vehicle ( cost please) – The cost of random bin audits are built into our contractors contract.
2. The time for council staff in putting the letter together. (cost please) – This takes no more 2 minutes to add the details to a letter, print, envelop and take to our internal post bag at a cost of $1.16.
3. The envelope with a leaflet in, an envelope with the notice in, that is 2 separate envelopes sent together (cost please) – unsure why there were two envelops, letter and brochure go out in one envelope and the cost is $1.00 postage
4. The ink for printing the letter (cost please) - $0.09c
5. The ink for printed in the colour photo (Cost please) - $0.09c
6. The persons time to post it. (Cost please) – postage is collected so no cost.

Please see attached 5 X shape files that our GIS team have provided.  We trust this is the information that you require.

Please find attached copies of our Gambling Policy for 2004, 2007,  2011, 2014 and 2017 as requested.

All the money collected by the manawatu district council 2018 / 2019 summer camping season
*    $17,453
Weather the money collected will be used specifically for vinegar hill.
*   Fees are collected to offset expenditure for management of the reserve over the holiday period
The plans if any that the money collected for the 2018 / 2019 summer camping season will be used
To fix up the uneven ground and to plant trees and  to repair the river bank.
*   Prior to the start of the camping season, works are carried out in the reserve eg. removing dangerous trees and levelling areas where required.
*   River bank maintenance is Horizons Regional Council’s jurisdiction and responsibility.
Weather [whether] or not the contractor that comes out to vinegar hill is there contract includes getting out of
there truck to look for rubbish in the bush or just a drive around is sufficient.
*   The contractor is to collect fees within the season of collection. This also includes cleaning the toilets and collecting rubbish from the receptacles. Obvious rubbish within the reserve will also be collected. Staff do not go into the bush to look for rubbish.
Weather  or not are there any plans to include the people that use vinegar hill in the decision making and or ideas for improvements to the general  look and use ability of vinegar hill.
*   Feedback is always welcome from any users of Vinegar hill at any time. Any changes to the reserve must be in-line with our Reserve Management Plan. These plans go out for public consultation shortly and will be an ideal time to receive your feedback,

Weather  or not there are plans to put up signs  to save the native trees.
*   Currently not planned to put signs up to save the native trees.
Are there plans to put in picnic tables/play ground.
*   Manawatu District Council is not planning on putting in a playground at this location, additional picnic tables may be installed. And if there are no plans to do any improvement’s what are the reasons.

How many people and  how many times a year do manawatu district council sit around thinking up ideas on how to improve vinegar hill for the people that use it.
*   Discussions are held with the custodian that runs Vinegar hill over the holiday period at the completion of the summer holiday period. Feedback from campers is provided and opportunityies for improvements are identified.
Operational meetings are held with Manawatu District council staff and Recreational Services and discuss potential improvement within existing budget.
Meeting with Queen of the GLBT event is held prior to the annual event.

Note: Council has a policy to provide rural rubbish bag collection within 10kms to 90% of rural properties. See attached document.

Council link to industry provided collections options

http://www.mdc.govt.nz/Services_Information/Rubbish_and_Recycling/Agricultural_Waste

There are a number of industry based recycling options available in the district such as
• Plasback (Collects bale wrap and drums) Chris Hartshorne Phone 3 3382400
• Agrecovery https://www.agrecovery.co.nz/ Simon Andrew 021 519 653
• 3R Carry Hazardous waste collections among other things 0800 247 326

1  How many EHOs does your local authority currently employ ?  One

2  When it employs EHOs does your local authority use the list of suitable qualifications on the Ministry of Health's website* to ensure EHO candidates are qualified?   YES
* Please refer to the Ministry link to suitable qualifications:  
https://www.health.govt.nz/our-work/environmental-health/environmental-health-officers-qualifications-regulations-1993

3  For EHO appointments are the Regulations referred to in your local authority's:

(a) recruitment policies?  NO 

(b) job descriptions?        YES

4  Are the Regulations fit for purpose? NO

5 Could the Regulations be improved on from your perspective? If yes, in what ways?
Yes,  the Regulations does not reflect how some TA’s with close boarders work collaboratively and have formal / informal contracts in place with other TA’s for access to technical expertise when trainees are employed. 
There is limited availability to the types of NZQA courses available for trainees and are up to each TA to interpret what is suitable to include in individual training plans.
While there should still be a need to maintain Qualifications for the Profession,  being able to draw on background knowledge and skills from other industry experience should be considered to determine if they should be appointed as “Trainee” while working towards a formal Qualification.”

Attachment of the Pedestrian Counter Device
I spoke to my colleague who attached the pedestrian counter on the verandah pole outside of Mr Key’s premises. He has advised me that he entered John Key’s premises prior to attaching the pedestrian counter but no one was available at the time. He received a phone call the following day (28 June 2018) from John Key’s wife. She had questions regarding what the device recorded and for what purpose it had been installed. He explained the purpose of the pedestrian counter and that the meter only counted people walking past, but did not include any video footage. This seemed to satisfy her concerns and no request was made to Council to remove the pedestrian counter from the pole.
Correspondence with Interested Parties
An introductory presentation on the proposed Priority Thoroughfares was made to the Developers’ Interest Group and Earthquake Prone Building Working Group Meeting at MDC on the 27th of August 2018. However, the consultation period was delayed by resolution of the Strategic Planning and Policy Committee on the 6th of September 2018, until February 2019. A copy of this presentation is attached for your information.
Attached is a copy of the Priority Thoroughfares Poster. Copies of this poster were displayed in the Council Foyer, Feilding Public Library and the Feilding Farmers Market for the duration of the consultation period.
Also attached is a copy of the two-page flyer that was produced for Feilding & District Promotion (FDP) and a copy of a letter that was prepared by the Manawatū District Council’s Chief Executive, Dr Richard Templer. 500 copies of each of these documents were delivered to FDP who included them as inserts in their “On Track” newsletter which was hand delivered to building owners by FDP. Mayor Helen Worboys emailed FDP information on the priority thoroughfares consultation as part of her Mayoral blurb for inclusion in the “On Track” newsletter (see attached).
Also attached is a copy of a joint invitation from Council and FDP to attend a meeting to discuss the proposal at FDP on the 28th of February. This invitation was mailed by MDC along with the flyer and a copy of Richard’s letter to all commercial building owners in the Feilding CBD. The database of commercial building owners includes approximately 500 contacts (676 contacts but some own more than one building).
The flyer and a copy of the letter from Dr Templer was also emailed electronically to FDP, who emailed it out to their own contact database of business owners.
The letter from Dr Richard Templer was also emailed to all 19 members of the Earthquake Prone Building Working Party in February 2019.
Copy of the website Notice
Please find attached a pdf copy of Council’s “Have your Say” website. This shows the website notice for Priority Thoroughfares.
How long was the website notice on Council’s Website?
This webpage was made live on the 7th of February 2019. The link to the page was removed from the homepage on Council’s website on Monday the 8th of April 2019. However, the page was not removed from the website, but relocated to http://haveyoursay.kiwi.nz/Previous_Consultation/.
Determination that the public notice met the requirements of Section 5 of the Local Government Act 2002
Paragraph 8.1 of Officers Report 7.1 to the Strategic Planning and Policy Committee on 2 August 2018 stated:
Approval is sought from the Strategic Planning and Policy Committee to publically notify the proposal document contained in Annex A. If this approval is obtained, a notice will be included in the Feilding Herald on Thursday the 9th of August. This notice will direct interested members of the community to the proposal document and online submission form that will be uploaded on the “have your say” page of Council’s website. Copies of the proposal document will also be made available at the Feilding Public Library and at the front counter of the Manawatū District Council Building on Manchester Street.
As outlined in the Minutes from this meeting (see attached) the Strategic Planning and Policy Committee resolved
“That the Strategic Planning and Policy Committee approves the Statement of Proposal in Annex A, subject to any changes agreed at this meeting, for public consultation in September 2018.”
This resolution was amended at the 6 September 2018 Strategic Planning and Policy Committee meeting (minutes attached) as follows:
“That the Strategic Planning and Policy Committee approves the Statement of Proposal in Annex A, subject to any changes agreed at this meeting, for public consultation in early 2019.”
The notice was published in the Feilding-Rangitīkei Herald on February 7, 2019. Please find attached an electronic copy of the published notice.
This publication used to be called the “Feilding Herald” and this is a colloquial term that is still commonly used. The omission of “Rangitīkei” from the proposal document was a typo. However, a scanned copy from the Feilding-Rangitīkei Herald confirms that the public notice was published on the 7th of February 2019.
At the time the public notice was given, the requirements of Section 5 of the Local Government Act 2002 required a notice to be published in at least one daily newspaper circulating in the region or district of the local authority, OR in one or more newspapers that had a combined circulation in that region or district at least equivalent to that of a daily newspaper circulating in that region or district.

The circulation of the Feilding-Rangitikei Herald is considered to meet this requirement for the Manawatu District.

In addition, although not legally required to at that time, the Council undertook additional publication methods through the use of its website, Facebook page, Neighbourly and Twitter accounts, as shown on the attached Communications Report. Council staff also advertised the consultation at the Feilding Farmers Market on the 8th of February and the 8th of March 2019.