LGOIMA Requests
Refine Search
Search results: 745
| Received | Subject | Status | |
|---|---|---|---|
| 10/01/2024 | How many requests for LGOIMA did the council receive in the year 2023? How many were handled within the Statutory timeframe of 20 working days? Out of all responses how many were made publicly available? How many requests were refused on the grounds of "frivolous or vexatious or that the information requested is trivial" and were people informed that their requests for information were refused under Section 17 (h) LGOIMA? | Complete | Details |
| 02/01/2024 | Request all information held by the Council regarding Ursula Developments resource consent for LOT 2 DP 90439. Resource consent and decision for LOT 1 DP 326645 LOT 1 DP 432707. | Complete | Details |
| 19/12/2023 | Information for 2022/23 financial year | Complete | Details |
| 07/12/2023 | Christmas expenditure for years ending 2022 and 2023 | Complete | Details |
| 17/11/2023 | Information about the performance of MDC Council Controlled Organisations | Complete | Details |
| 15/11/2023 | Details of what the Rangiwahia Community Committee has spent its annual project funding allocation on since Council has provided annual funding. | Complete | Details |
| 14/11/2023 | Information and communications regarding work done at 266 Puke Puke Road | Complete | Details |
| 11/11/2023 | Payments made over $5000 for external goods and services from 01-01-2022 to 31-12-2022 | Complete | Details |
| 08/11/2023 | Information about fires and damages from vaping devices | Transferred | Details |
| 08/11/2023 | Information regarding procurement costs for functions | Complete | Details |
LGOIMA Request Details: LG2237
Date received: 10/01/2024
Requested information: How many requests for LGOIMA did the council receive in the year 2023? How many were handled within the Statutory timeframe of 20 working days? Out of all responses how many were made publicly available? How many requests were refused on the grounds of "frivolous or vexatious or that the information requested is trivial" and were people informed that their requests for information were refused under Section 17 (h) LGOIMA?
Status: Complete
Response:
The information you have requested is below.
1. How many requests for official information (LGOIMA) did the Council receive in the year 2023? 91
2. How many of them were handled within the statutory timeframe of 20 working days?
All were handled within the 20 working day timeframe.
3. Out of all responses to requests for official information in 2023, how many of them were made publicly available (e.g. on your website)? All responses are published on our website, however during the year 2023 there was 1 withheld from the website due to privacy.
4. How many of all the requests for official information in 2023 were refused on the grounds that these requests were "frivolous or vexatious or that the information requested is trivial" (see Section 17 (h) of Local Government Official Information and Meetings Act 1987)?
None.
5. Were the people informed that their requests for information were refused under Section 17 (h) LGOIMA? N/A however it is our policy to always advise when information is withheld and under which Section of the Act we do so.
LGOIMA Request Details: LG2235
Date received: 02/01/2024
Requested information: Request all information held by the Council regarding Ursula Developments resource consent for LOT 2 DP 90439. Resource consent and decision for LOT 1 DP 326645 LOT 1 DP 432707.
Status: Complete
Response:
Here is a link to the information you have requested – LG_2235_Documents_for_release.zip
Lot 2 DP 90439 - There are no associated land use consents for this lot
Lot 1 DP 326645 - the following land use consents are associated with this lot
LC8124 - to relocate a garage from 2 Satori Way to 4A Satori Way
LC3648 - to waive a dwelling restriction on Awahuri Road being Lot 1 DP 81434 (this is the parent title that was subdivided in 3 stages)
I have also included DP 318658 for your information. This file is stage 1 of SB4303 and includes the original application and supporting documentation for all of the eight-lot subdivision granted on 29 October 2002. DP 326645 is stage 2 which created Lot 1 and 2 DP 326645.
Lot 1 DP 432707 - There are no associated land use consents for this lot
Please note that our records show none of these applications were made in the name of Ursula Developments. We do not have any applications under this name.
LGOIMA Request Details: LG2234
Date received: 19/12/2023
Requested information: Information for 2022/23 financial year
Status: Complete
Response:
1. Average residential rates
• The average residential costs of rates and other Council charges, where average residential costs = (X + Y) / Z. Please ensure that the figures used (X, Y, and Z) are disclosed in the response, where:
o X is the total of all rates (general and targeted) charged by the Council to residential rating units;
o Y is the total amount of user charges or levies applicable to residential rating units (for example charges relating to metered water, infrastructure contributions, refuse collection, fire protection etc.); and
o Z is the number of residential rating units (however defined by the Council) within the Council’s district or city. If the Council does not have a classification for residential, please use the closest definition (such as urban).
o Please do not include Council charges that are not part of the rates demand (for example retail sales of Council rubbish bags).
• If possible, the median residential rates payment by residential units.
Please include all residential rates in this calculation, regardless of location, as we are aiming to compare residential rating units (i.e. non-income producing) to non-residential (commercial/rural, income-producing).
X + Y = $23077293.54 Z = 5943 Average residential = $ 3883.11
2. Average non-residential rates
• The average non-residential costs of rates and other Council charges, where average non-residential costs = (X + Y) / Z. Please ensure that the figures used (X, Y, and Z) are disclosed in the response, where:
o X is the total of all rates (general and targeted) charged by the Council to rating units except those defined as residential*;
o Y is the total amount of user charges or levies applicable to rating units except those defined as residential* (for example, charges related to metered water, infrastructure contributions, refuse collection, fire protection etc); and
o Z is the number of rating units except those defined as residential* (however defined by the Council) within the Council’s district or city. If the Council does not have a classification for non-residential, please use the closest definition (such as commercial).
X + Y = $25562480.05 Z = 8665 Average Non Residential = $ 2950.08
o Please do not include Council charges that are not part of the rates demand (for example, retail sales of Council rubbish bags).
• If possible, the median non-residential rates payment for the council.
*Please ensure that this definition matches that used to calculate average residential rates so that the respective X values of both requests add up to total rates income for the 2022/2023 Financial Year.
3. Personnel
• The total number of staff dismissed due to poor performance. None
• If applicable, the FTE number of staff employed by council-controlled organisations.
Total 6.07* * Note Shared Services CCOs not included
• If applicable, the total FTE number of staff employed by the council, excluding council-controlled organisations. 159.98
• The total number of staff (non-FTE, including casual staff) 43
• The total number of staff including those employed by council-controlled organisations receiving remuneration in excess of $100,000. 32 not including CCOs
CCOs Total 1*
• The total number of staff including those employed by council-controlled organisations receiving remuneration in excess of $200,000. 8 not including CCOs
CCOs Total 0*
3.1. Management
• The FTE number of managers employed. 35.44
o The Taxpayer’s Union defines a manager as: any staff member who is responsible for a team of staff, or who has an employee/employees reporting to them and organises them to achieve their departments or organisation’s specified goal. The Chief Executive team is included in this definition.
• The ratio of management to total staff numbers. 3.80
• The average and median salary of a manager. Average $126,279 Median $105,144
3.2. Communications
• The FTE number of communications & marketing staff employed. 5
• The average and median salary of communications & marketing staff. Information withheld due to privacy (section 7(2)(a) protect the privacy of natural persons) due to the small number of employees in the group.
3.3. Consultants & contractors
• Total expenditure on consultants and contractors. Please ensure that this includes CAPEX and OPEX spending. $4,342,841
Consultants $1,601,008
Contracted staff $111,157
PNCC $2,175,534
RDC $455,142
• Total number of consultants and contractors paid. Please note that this refers to companies/entities, rather than total employees. 54
3.4. Core services
• The FTE number of staff employed to work on the delivery and/or maintenance of local infrastructure. 57.83
o The Taxpayer’s Union defines Infrastructure FTE as hours worked by staff who are directly responsible for maintaining council assets and services, including physical involvement in environmental services, stormwater, roading, water supply, wastewater, and solid waste management.
• The FTE number of staff employed to provide regulatory functions. 22.13
o The Taxpayer’s Union defines Regulatory FTE as hours worked by staff who are directly responsible for upkeeping and enforcing council functions and income, including parking, democracy services, rates collection, building and planning consents, and health licensing.
• The FTE number of staff employed in customer-facing roles. 159.98
o The Taxpayer’s Union defines Customer Service FTE as hours worked by staff who are directly responsible for communicating and providing aid for members of the public, such as at libraries, pools, art galleries, venues and events and customer services, whether in person or by phone.
4. Audit and Risk Oversight
• How many members are on the Council’s Audit and Risk Committee (or equivalent)? Seven
• Of those members, how many are elected and how many are independent of the council? Six are elected, and one is an independent member.
• Is the Chair of the Committee an independent member? No, our independent member is the Deputy Chair of the Committee.
• Does the Council have a lawyer (with a current practising certificate) on the Committee? No. The independent member on the Committee has a law degree and legal background, but not a current practising certificate.
• Does the Council have an accountant (with a current practising certificate or a full member of the Chartered Accountants Australia and New Zealand) on the Committee? Yes. The Chair of the Committee is registered with Chartered Accounts New Zealand.
• Does the Council have a code of conduct requiring political neutrality from Council staff? We have a policy for Council staff that addresses this area called the “Employees Expressing an Opinion About Council Policy”. It does not require staff to be politically neutral, however it prohibits the use of Council mediums or assets (Council’s social media, staff emails, facilities etc) for this purpose. Where staff wish to express an opinion that differs from the stated opinion of the Council, they are obligated to inform their manager and must qualify any such statements as being personal in nature (ergo not representative of the Council’s view).
5. Payments to third parties
• The total payments made by the Council (or any council-controlled organisation) to any Chamber of Commerce, including GST. $518 (no information from CCO)
• The total payments made by the Council (or any council-controlled organisation) to Local Government New Zealand (LGNZ), including GST. $24,569 (no information from CCO)
• The total payments made by the Council (or any council-controlled organisation) to the New Zealand Society of Local Government Managers (SOLGM), including GST. TAITUARA - NZSOLGM $50,368 (no information from CCO)
6. Debt
Net debt (total for the council) as a percent of rates income
Total debt - $93,838,000
Rates income - $43,158,000
Debt/Rates % - 217%
The dollar amount of debt per rating unit
Rating units – 5943
Total debt - $93,838,000
Debt per unit - $15,790
The dollar amount of interest paid per rating unit
Rating units – 5943
Interest paid - $3,443,000
Interest per unit - $579
LGOIMA Request Details: LG2232
Date received: 07/12/2023
Requested information: Christmas expenditure for years ending 2022 and 2023
Status: Complete
Response:
Dear Oliver,
Official information request - Christmas expenditure for years ending 2022 and 2023
I refer to your official information request dated 07 December 2023.
The information you have requested is below.
End-of-Year Bonuses:
• Total amount paid in end-of-year bonuses to the CEO this Christmas. - Nil
• Total amount paid in bonuses to staff employed by your organization this Christmas. - Nil
• Please also provide the same for Christmas 2022.- Nil
Presents for Staff:
• Total expenditure on presents for staff including but not limited to ‘secret Santa’ etc.
Nil
• Please include this cost for last year also.
Nil
Christmas Parade:
• Total expenditure breakdown on any Christmas parade hosted or funded by the Council this year. This should also include road closure impact assessments where possible.
Manawatu District Council pay for the Traffic Management $8646.28, Feilding District and Promotion organise and fund the parade
Please include a cost breakdown for any Christmas parade last year.
Manawatu District Council pay for the Traffic Management 2851.02, Feilding District and Promotion organise and fund the parade
Christmas Trees and lights:
• Number of Christmas trees purchased and erected, and the cost of these purchases for this year.
1x Christmas tree for the MDC and Green for Nature float $50
• Please also include the cost for any Christmas lights for tree and any lights for buildings for this year.
1x set of solar lights for the Christmas tree in the reception area $22.93
• Please also include the cost of both for last year, too. Nil
• Please highlight if the council had any left over from last year.
Council have reused the same Christmas tree and decorations from past years
Hiring Santa:
• Breakdown of costs associated with hiring a Santa, if applicable. Nil
• Please also provide this information for last year, too. Nil
Christmas Market:
• Breakdown of costs associated with running/hosting/sponsoring a Christmas market, if applicable. Nil although one of Council’s contracted providers, Feilding District Promotion, does work with the local farmers market to theme the market as a Christmas farmers market during December.
• Please provide this information for last year, too. Nil
Christmas Party Supplies:
• Please breakdown the amount spent on the following for the years 2022 and 2023:
Nil
Christmas Parties:
• Total expenditure breakdown on Council Christmas parties. Please also include in the breakdown any travel arrangement costs. Nil
• Please include this for last year, also. Nil
Office Closure:
• Duration of office closure during the Christmas period for the council generally.
Main office is 2 weeks, Aquatic Centre and Library open except for some statutory days
• Please specify how many managers and senior executive staff are taking more hours/days out of office than is blanket across the council for the Christmas period. Nil
• Does the Christmas office closure also affect contactors paid by the council? If not, how much are they being paid over the Christmas break in an hourly rate.
No there is no effect on Christmas for contractors' payment
Fines:
• Does the council have any plans to increase fines for parking offences or any other offences during the Christmas period? No – we don’t have parking fines, and do not increase any other fines
If so, which fines are increasing, why and what revenue is expected to be raised? Nil
If you wish to discuss this with us, please feel free to contact the LGOIMA Response Team on 06 323 0000 or by replying to this email.
Warm regards,
LGOIMA Request Details: LG2231
Date received: 17/11/2023
Requested information: Information about the performance of MDC Council Controlled Organisations
Status: Complete
Response:
The information you have requested is below.
- Manawatu District Council (MDC) active CCOs:
- Manawatu Community Trust (MCT)
- Central Economic Development Agency (CEDA)
- Local Government Funding Authority (LGFA)
- Awahuri Forest and Kitchener Park Trust (AFKPT) - exempt CCO of MDC defined by the Local Government Act 2002
- Feilding Civic Centre Trust (FCCT) - exempt CCO of MDC defined by the Local Government Act 2002
MDC does not have any CCTOs
- MDC has no CCOs/CCTOs which are holding companies
| CCO / CCTO | 3.a | 3.b | 3.c | 3.d | 3.e |
| MCT | Refer Annual Reports MDC Website Manawatū Community Trust Downloads | Manawatū District Council (mdc.govt.nz)
| | | Nil for past 3 financial years | Audit New Zealand |
| CEDA | Refer Annual Reports MDC Website Central Economic Development Agency Downloads | Manawatū District Council (mdc.govt.nz) | | | Nil for past 3 financial years | Grant Thornton New Zealand Audit Ltd |
| LGFA | Refer Annual reports MDC Website Local Government Funding Authority Downloads | Manawatū District Council (mdc.govt.nz) | | | Nil for past 3 financial years | KPMG |
| AFKPT | YE 30 June 2023 $288,739 YE 30 June 2022 $271,353 YE 30 June 2021 $151,959 | YE 30 June 2023 Operating $263,739 Capital (Plant & Equipment) $3,725 YE 30 June 2022 Operating $225,606 Capital (Plant & Equipment) $4,623 YE 30 June 2021 Operating $175,207 Capital (Plant & Equipment) $1,563 | Nil for past 3 financial years | Nil for past 3 financial years | CKS Audit - Cotton Kelly Smit Limited |
| FCCT | YE 30 June 2023 $373,538 YE 30 June 2022 $225,179 YE 30 June 2021 $190,770 | YE 30 June 2023 Operating $222,134 Capital (Plant & Equipment) $181,412 YE 30 June 2022 Operating $206,906 Capital (Plant & Equipment) $32,207 YE 30 June 2021 Operating $183,642 Capital (Plant & Equipment) $20,540 | Nil for past 3 financial years | Nil for past 3 financial years | CKS Audit - Cotton Kelly Smit Limited |
- All have been in operation for more than three years.
| CCO / CCTO | 5.a Facilities Management and Outdoor Spaces Management contracts | | | | |
| Contract | Scope | Contractor providing service | Term of contract | Contracted annual cost Note – Expense contracts | |
| MCT | Property Maintenance | • Internal courtyards gutters to be cleaned 3x per year and timber windows and doors to be prepared and repainted in year 1 and maintained annually • Cedar wall to main entry and adjoining concrete base, base to ramp entry #2 - prepared and stained/repainted in year 1 • Exterior wash to be completed annually • Gutter clean of out circumference gutters - gutters to be cleaned 3 x per annum • Concreate ramps, steps and paths to be washed and cleaned annually • Roof cladding to be cleaned in year 1 | Programmed Property Maintenance | 5 years | $9,686 + gst |
| | Ground Maintenance | • Lawn mowing and garden/grounds maintenance of all common areas associated with MCT complexes • Fortnightly lawn and garden maintenance at Feilding Health Care | Clearview | Open contract – no fixed term | $34,020 + gst |
| CEDA | n/a | n/a | n/a | n/a | n/a |
| LGFA | n/a | n/a | n/a | n/a | n/a |
| AFKPT | Outdoor Spaces Management | • Managing and cleaning boardwalks • Keeping tracks open • Forest weed management • Land preparation for planting • Planting trees • After care of planted trees for 3 years | Recreational Services Ltd (T/A Green By Nature) | 3 years | $68,340 + gst |
| FCCT | Cleaning | • Facility cleaning | Crest Clean | 2 years | $16,000 + gst |
| | Cleaning Consumables | • Cleaning consumables | Alsco | Monthly | Varies according to supply |
- N/A - none of the listed CCOs provide facilities management services. The customer for all the CCOs is the community.
LGOIMA Request Details: LG2230
Date received: 15/11/2023
Requested information: Details of what the Rangiwahia Community Committee has spent its annual project funding allocation on since Council has provided annual funding.
Status: Complete
Response:
LG 2230 - Details of what the Rangiwahia Community Committee has spent its annual project funding allocation on since Council has provided annual funding.
Please find attached the schedule detailing what the Rangiwahia Community Committee has spent from their annual Community Committee Project Funding since the funding was made available to community committees since 2011/2012.
LGOIMA Request Details: LG2229
Date received: 14/11/2023
Requested information: Information and communications regarding work done at 266 Puke Puke Road
Status: Complete
Response:
I refer to your official information request dated 14 November 2023.
The information you have requested is below and in the following link - 266_Puke_Puke_Road.zip
1. From Jan 2017 to Jan 2023, all communication with the Manawatu District Council (MDC) regarding changes to the property at 266 Puke Puke Road.
Please refer to the attached files
2. From Jan 2017 to Jan 2013, all communication with the MDC regarding all site visits and approvals for works done to the property with particular note to the re-piling that took place in 2019.
Please refer to the attached files
3. A copy of all reports, sign offs and MDC held data held on the system files AND emails from MDC and the owners of the property at the time AND builders, engineers and other professionals that would have been required to re-pile the property.
These have been attached to the relevant building consent and permitted boundary consent.
4. I would like all this information to include (albeit names redacted) all signs of a personal relationship between members of the MDC, the property owners at the time and any professional associated with the job e.g. builders, engineers, plumbers, electricians etc
To the best of our knowledge and by the emails attached, there appears to be no personal relationship between those mentioned in your question.
Please also explain any relevant caveats that should be kept in mind when analysing this information.
To note: This property contributes to the Oroua Downs Drainage District. Please contact Manawatu District Council for the location of the drains. There is a 15-metre clearance that must be kept on either side of the drain. This drain may not be built over.
Council is not responsible for any caveats attached to the title. You will need to complete a title search through Land Information New Zealand to see if there is any relevant to your property. There are no consent notices associated with the Record of Title.
LGOIMA Request Details: LG2228
Date received: 11/11/2023
Requested information: Payments made over $5000 for external goods and services from 01-01-2022 to 31-12-2022
Status: Complete
Response:
I refer to your official information request dated 11 November 2023.
Here is a link to the information you have requested - Invoices_to_suppliers_over_5k_response.zip
These figures are GST inclusive where applicable.
We do not capture the NZ Business Number of all our suppliers, it is something we will be looking to do when we upgrade our system in the future.
If you wish to discuss this with us, please feel free to contact the LGOIMA Response Team on 06 323 0000 or by replying to this email.
LGOIMA Request Details: LG2226
Date received: 08/11/2023
Requested information: Information about fires and damages from vaping devices
Status: Transferred
Response:
Official information request - Information about fires and damages from vaping devices
I refer to your official information request dated 08 November 2023.
We have transferred your request to Fire and Emergency.
The information to which your request relates, namely Information about fires and damages from vaping devices is not held by us but is believed to be held by them or is more closely connected to that agency’s functions.
In these circumstances, we are required by section 12 of the Local Government Official Information and Meetings Act to transfer your request.
You will hear further from Fire and Emergency concerning your request.
LGOIMA Request Details: LG2227
Date received: 08/11/2023
Requested information: Information regarding procurement costs for functions
Status: Complete
Response:
The information you have requested is below.
Alcohol is not usually provided at civic/public functions or meetings with external stakeholders. If alcohol is purchased it is usually included in catering costs.
Year Type Expenditure Totals
2022 Alcohol Can’t be separately identified
2021 Alcohol Can’t be separately identified
2020 Alcohol Can’t be separately identified
2019 Alcohol Can’t be separately identified
2018 Alcohol Can’t be separately identified
2017 Alcohol Can’t be separately identified
2016 Alcohol Can’t be separately identified
2022 Catering - Food $32,917
2021 Catering - Food $49,754
2020 Catering - Food $27,225
2019 Catering - Food $47,030
2018 Catering - Food $45,657
2017 Catering - Food $37,932
2016 Catering - Food $30,723
2022 Other function related costs - non food $1,277
2021 Other function related costs - non food $NIL
2020 Other function related costs - non food $2,976
2019 Other function related costs - non food $NIL
2018 Other function related costs - non food $NIL
2017 Other function related costs - non food $NIL
2016 Other function related costs - non food $1,980
2022 Photocopying and printing $11,585
2021 Photocopying and printing $64,507
2020 Photocopying and printing $69,163
2019 Photocopying and printing $77,846
2018 Photocopying and printing $127,250
2017 Photocopying and printing $111,324
2016 Photocopying and printing $106,243
2022 Stationery $209,433
2021 Stationery $120,608
2020 Stationery $167,278
2019 Stationery $143,601
2018 Stationery $153,724
2017 Stationery $228,443
2016 Stationery $211,582
If you wish to discuss this with us, please feel free to contact the LGOIMA Response Team on 06 323 0000 or by replying to this email.
Warm regards,