That the Council:1. Adopt the tabled Delegations Manual (version 111) and reaffirm the delegations contained within it.
AND
2. Approve the below updates to Section 10.1 (Delegations from Council) of the Delegations Manual:
a. Replace the delegation to the Community Development Assessment Panel with delegation to the Finance and Performance Committee, noting that the Committee will receive and consider for approval all priority service contracts and grant applications of $20,001 and over.
b. Insert reference to the Executive Leadership Team collectively having the delegation to consider and approve grants between $5,001 and $20,000.
c. Remove specific reference to the Robert Dickson Education Trust and Hook Bequest, with consideration and approval of any relevant grants defaulting to the delegations otherwise set out in the Delegations Manual and in accordance with the Community Development Policy and Grants Policy.
d. Replace references to the Community Connector with references to the Grants Connector and specify that the Grants Connector has delegation of up to $1,000 to approve grants applications in accordance with the Community Development Policy and Grants Policy.
e. Insert reference to the upcoming Grants Policy to ensure that future criteria included in that Policy are reflected within the Delegations Manual.
3. Approve the below additions to Section 10.3 (Enter into Contracts) of the Delegations Manual:
a. The Chief Executive is delegated authority to enter into, execute, and sign contracts on behalf of the Council where:
• The Council has approved the relevant expenditure through the Long Term Plan, Annual Plan, or a specific Council resolution; or
• The expenditure associated with the contract falls within the Chief Executive’s delegated financial authority under this Manual.
This delegation authorises the Chief Executive to execute all documents necessary to give effect to such contracts on behalf of the Council.
b. The Chief Executive sub-delegates authority to General Managers to enter into and execute contracts on behalf of the Council where:
• The Council or the Chief Executive has approved the associated expenditure; or
• The value of the contract falls within the relevant delegated financial limits specified in this Manual.
In exercising this authority, General Managers must ensure that the contract aligns with approved budgets, procurement requirements, and any applicable Council policies or resolutions.
4. Approve the below addition to Section 1.5 (Financial delegation principles) of the Delegations Manual:
a. Approval to incur expenditure under financial delegations does not, by itself, constitute authority to enter into or execute a contract. Contracts must be entered into by a person holding the appropriate contractual signing authority under this Manual.
5. Approve the below updates to Section 10.5 (Staff Expenditure Approvals - Extraordinary) and Section 10.6 (Payment Signatory) of the Delegations Manual:
a. The roles ‘Management Accountant’, ‘Management Accountant (Financial)’ and ‘Systems Accountant’ are obsolete, and shall be replaced with ‘Finance Business Partner’ and ‘Finance Business Partner Team Leader’.
