LGOIMA Request Details
| Date Received: | 01/10/2024 |
|---|---|
| Date Responded: | 30/10/2024 |
| Requested Information: | Questions about the costs of renovating Manawatu Community Hub Library |
| Response: | What companies were asked or invited to tender for this project?  The project was listed on GETS as an open tender as per Council’s Procurement Policy. How many companies tendered for the project? 6 tendered at ROI stage, 1 tendered at RFP stage.  What companies submitted tenders?  Alexander Construction Central Ltd, CG Office Furniture Ltd, Colspec Construction Ltd, Isles Construction Ltd, Humphries Construction Ltd, W & W Construction 2010 Ltd.  Of the companies that did not submit tenders were any reasons given as to why they would not tender? If so, what were they?   No recorded reason for those that did not submit.  Was the tender process extended to allow additional companies to tender?  No. Council’s Procurement Policy was followed.  Please provide all the documentation around the tender process.  Documents included in link provided above. Any documents held explaining the increase in costs.  $5.4M in 2018 Long Term Plan.   In October 2021 project budget was increased to $8.9M (documents included in link provided above) EXTRACT FROM PE MINUTES - MDC 21-1064 LIBRARY REDEVELOPMENT PROJECT COST.docx  PE1 Library Redevelopment Project Cost.docx  In July 2022 in Council Workshop, full roof replacement was included with approximate added cost of $650k. Library Redevelopment - Detailed Design Update - July 2022.pdf taking total estimated cost to $10.5M  Project cost increased to $12.5M when contract was submitted during tender process – August 2022.   Any documents that explain the increase in costs and decisions made to proceed.  Documents included in link provided above. What was the expected total amount of the finished cost of the library. $5.4 originally – 2018 LTP. What was the original expected cost of the Library renovation?  $12.5 approved at time of tender. Was there a contingency fund for any cost over runs or variations, if so how much?  Contingency (including construction escalation) of One Million and Fifty Thousand Dollars ($1,050,000) plus GST.   A breakdown of costs and changes of costs during the lifetime of the project?   negotiations  $5.4M 2018 Long Term Plan  October 2021 project budget was increased to $8.9M PE1 Library Redevelopment Project Cost.docx  In July 2022 in Council Workshop, full roof replacement was included with approximate added cost of $650k Library Redevelopment - Detailed Design Update - July 2022.pdf taking total estimated cost to $10.5M  August 2022:  Construction   $9,241,664  Contingency   $1,050,000  Other project costs:  FF&E, Consultant fees, Misc fees and costs, legal, insurances, consent fees and other project costs contingency   $1,508,336  Consultant fees paid 2021/22 (includes location investigation)  $700,000  TOTAL  $12,500,000  How much of the total cost of the project has been financed out of debt. $1.84M was funded by loans (debt). $4.91M was funded by third party funders. What was the cost to the ratepayer in delays caused by consultation regarding locating the then proposed library and council building into the Feilding CBD. Did this consultation delay cause any disruption to the design and procurement process of the Manawatu District Council in respects of starting the construction of the new library. $133k – initial location $88k, second location investigation $45k. The consultation delay for location didn’t cause any disruption to design and procurement as this was started after the location was approved.  The consultation delay for location didn’t cause any disruption to design and procurement as this was started after the location was approved. |
| Status: | Complete |