LGOIMA Request Details
| Date Received: | 30/09/2024 |
|---|---|
| Date Responded: | 03/10/2024 |
| Requested Information: | Costs of maintenance of motor vehicles for 2022 and 2023 |
| Response: | The information you have requested is below. • Number of vehicles owned by MDC 56 (Cars/Utes/SUV/Trailers/specialised ie Generators/Diggers etc) • Number of vehicles leased by MDC Nil • Number of vehicles used as ‘pool’ vehicles and which staff use these vehicles • 6 Infrastructure Pool 4 General Pool 10 total pool vehicles • Number of vehicles allocated to staff or elected members for exclusive use There are 25 vehicles allocated for exclusive use The Mayor is the only elected member with a Council vehicle. The Chief Executive and one of the General Managers have a vehicle. Other staff who have vehicles are from the following teams; Waste Water Treatment, Reticulation, Animal Control, Emergency Management and Building (those in roles where they may be on call). • Costs of maintenance and repairs of each vehicle for the last two years (2022 and 2023) For the purpose of your request we are providing details for the financial years ending 2022 and 2023. We are unable to provide details per vehicle, vehicles are replaced regularly and therefore the figures would not be a true reflection of the yearly costs. The figures below include Repairs & maintenance, Registration & WOF and tyres. 01 July 2022 – 30 June 2023 $69,600.00 01 July 2023 – 30 June 2024 $93,600.00 • Costs of any valet service provided to each vehicle for the last two years (2022, 2023) For the purpose of your request, we are providing details for the financial years ending 2022 and 2023. Vehicles only receive the Car Clean Option which provides wash outside and basic clean inside. 01 July 2022 – 30 June 2023 $8,885.00 01 July 2023 – 30 June 2024 $5,805.00 These costs have reduced as the frequency of service has been reduced. • If the information regarding the valet service is not individualised by vehicle registration, which vehicles are receiving a valet service Pool Vehicles/Building/Compliance/Animal Control/Emergency Management Total 23 vehicles Further Response We request a breakdown of the repairs and maintenance, registration, warrant of fitness (WoF) and tyres please. Summary for year 1 July 2022 to 30 June 2023 Repairs & maintenance $34,862.34 Registration and WOF $11,958.97 Tyres $22,763.99 TOTAL $69,585.30 Summary for year 1 July 2023 to 30 June 2024 Repairs & maintenance $63,698.10 Registration and WOF $08,748.40 Tyres $21,157.48 TOTAL $93,603.98 In your response you state 'vehicles are replaced regularly and therefore the figures would not be a true reflection'. What is the replacement cycle of vehicles? Vehicle replacement policy Management of the Council fleet will be organised through the Chief Executive. Cars Either 100,000 km or 4 years whichever occurs first, or otherwise as recommended by the Chief Executive. Utilities Either 120,000 km or 4 years whichever occurs first, or otherwise as recommended by the Chief Executive. With the time period between ordering and delivery, our vehicles are normally utilised for 5 years and 120/140,000kms Where are the vehicles sourced from? Vehicles are sourced directly from the Manufacturer as part of the “All of Government Contract” where applicable. The following suppliers have been used during the last 4 years; Toyota NZ Ltd Mitsubishi Motors NZ Ltd TRC Toyota Brent Smith Trailers Ltd TRC Tractors Robertson Holden Ford Motor Company of NZ Kobe Commercials Napier Kobelco New Zealand ELB Equipment What is the cost per annum for replacement vehicles - and can you please provide budget versus actual. Cost per annum for replacement Vehicles varies depending upon the replacement cycle of vehicles, for example - 2022/2023 Motor Vehicle Renewals include all vehicle types ie. Cars, Utes, Excavators, Trailers & Equipment The variation and high budget allowance showing is due to a freeze on purchases from 2020/2022 due to Covid, so the vehicle budget has been rolled over for the past few years. We have had a delay in replacing our Infrastructure vehicles for the 2023/24 year whilst we awaited the Three Waters decision and then awaited the release of new models of vehicles from the manufacturers which delayed the purchase and delivery by 8 or so months so funds have been carried over due to this also. How many vehicles owned by MDC attract Fringe Benefit Tax. 3 Dedicated/Allocated Vehicles (including the mayor’s) not in overnight compound 2 Dedicated/Allocated Vehicles which remain in the overnight compound On Avg. in a 3-month Fringe Benefit Tax cycle - 5 Pool vehicles may attract Fringe benefit tax from overnight use due to travelling out of district You state in your reply that MDC owns 56 vehicles which includes cars/utes/trailers/specialised eg generators/diggers etc. However, you only list 10 vehicles as pool vehicles and 25 allocated to staff for exclusive use which totals 35 vehicles. What are the other 21 vehicles and what use or purpose do they have? My apologies for the confusion. The 25 vehicles allocated to staff for exclusive use are “motorised vehicles” ie cars/utilities The other 21 vehicles are vehicles utilised by our Reticulation and Wastewater Treatment Plants, our Plant Nursery, Emergency Management and our Community Play Trailer. These include vehicles such as: Generators x 2, a Digger, Tractor, Side x Side (both the Waste Water Treatment plant and the Nursery have one), Nursery Trailers, Skyes Pump Trailer, Emergency Management Trailer, Community Play Trailer. Our Vehicle Fleet was managed by an external company until 01 February of this year when we took total management back in house. This is making reporting and actual tracking of our vehicle operations expenditure easier to identify and for changes to be made to help reduce our overall costs moving forward. |
| Status: | Complete |